Credit Card Reconciliation Software That Automates Corporate Card and QuickBooks Credit Card Reconciliation
Reconciler reads your credit card statements and your QuickBooks, Xero, or NetSuite ledger side by side, then ties each charge, refund, and statement credit to the entry it belongs to. Corporate card reconciliation stops being a separate evening of ticking rows and becomes a review of the few charges that actually need a person.
Read-only · Never moves money
In short
Credit card reconciliation is the process of matching every charge, refund, fee, and payment on a credit card statement against the transactions recorded in your accounting ledger, so the card account balance in your books agrees with the statement. Reconciler is credit card reconciliation software that runs that matching pass automatically. It connects your card statements and your ledger read-only, then scores each candidate pair on amount, date, merchant, and reference, so a $412.90 charge from a corporate card ties to the expense already coded in QuickBooks, Xero, or NetSuite, and a $50.00 statement credit ties to the refund that produced it. Confident matches group for batch approval, and genuine exceptions surface on their own: a charge with no matching expense, a duplicate, a personal charge on a company card, or a fee that was never booked. This works for a single business card and for a stack of corporate cards issued to a whole team, which is where manual credit card reconciliation usually breaks down. Nothing auto-posts and nothing writes back to your ledger. A person reviews every exception, and the connection is read-only by design, so Reconciler reads your records and never moves money.
What you get
Credit card reconciliation, built for finance teams, bookkeepers and controllers
Corporate cards on one pass
A stack of employee cards reconciles in a single run, so corporate credit card reconciliation is not one tedious reconcile screen per cardholder at the end of the month.
Ties charges to the coded expense
Each statement line is matched to the expense already in QuickBooks, Xero, or NetSuite on amount, date, and merchant, so you are checking a match, not retyping a charge.
Flags what does not belong
A duplicate charge, a personal purchase on a company card, an unbooked annual fee, or a refund with no matching credit is surfaced as a named exception instead of hiding in a long statement.
Explains every match
Every pair carries a plain English reason, so an approver clears the confident batch and spends their time only on the handful of charges that need a decision.
How it works
From connected to reconciled in four steps
Connect read-only
Grant Reconciler read-only access to your card statements and your ledger. It reads transactions and never moves money, posts entries, or pays a card.
Add your cards and ledger
Bring in every corporate and business card alongside your QuickBooks, Xero, or NetSuite ledger, so both sides of each charge sit together.
Reconciler matches both sides
The engine scores every charge, refund, and fee against the ledger entry it belongs to on amount, date, merchant, and reference, then groups the confident matches for batch approval.
You review the exceptions
Read the reason behind each match, confirm the flagged charges, and drive the card account difference to $0.00. Nothing posts without you.
Questions people ask
Credit card reconciliation, answered
What is credit card reconciliation?
Credit card reconciliation is the process of matching every charge, refund, fee, and payment on a credit card statement against the transactions recorded in your accounting ledger, so the card balance in your books agrees with the statement. It catches duplicates, personal charges on a company card, and fees that were never booked before you close the period.
How do I reconcile a credit card in QuickBooks Online?
In QuickBooks Online you open Settings, choose Reconcile, pick the credit card account, enter the statement ending balance and closing date, then tick off each charge and payment that appears on the statement until the difference reads 0.00. The ticking is the work. Reconciler runs that matching pass across all your cards at once and hands you only the exceptions.
How do you reconcile a credit card statement?
Compare every line on the card statement against the expenses recorded in your ledger for the same period, match each charge, refund, and fee to its entry, then investigate anything left over on either side. When every statement line has a matching book entry and the ending balance agrees, the card is reconciled. Reconciler does the line-by-line matching automatically and flags the leftovers.
What is the difference between bank reconciliation and credit card reconciliation?
Bank reconciliation ties a checking or savings account to its bank statement, where the main differences are timing items like deposits in transit and outstanding checks. Credit card reconciliation ties a card account to its statement, where the common issues are uncoded charges, personal spend on a company card, duplicate charges, and unbooked fees. Reconciler handles both on the same pass.
Can credit card reconciliation be automated?
Yes. Automated credit card reconciliation software matches each charge, refund, and fee on the statement to the ledger entry that explains it, then groups the confident matches and flags the exceptions for review. Reconciler does this read-only across all your corporate and business cards, explains every match in plain English, and never posts an entry on its own.
See your accounts tie out
Connect your bank, processors and ledger read-only and reconcile in a fraction of the time. Reconciler matches transactions, flags what does not add up, and explains every match. It never moves money.