Automated Transaction Matching That Pairs Every Transaction and Explains Each Match
Reconciler pairs each deposit, payout, and fee with the ledger entry it belongs to using amount, date, memo, and processor reference. When a $3,200.00 deposit ties to invoice 1043, you see exactly why it matched instead of ticking rows by hand.
Read-only ยท Never moves money
In short
Automated transaction matching is the process of pairing each transaction on one side of your books, such as a bank deposit or a Stripe payout, with the corresponding entry on the other side, such as an invoice or a sales batch in your ledger, without a person ticking rows. Reconciler runs that matching for you across bank feeds, payment processors, and your accounting ledger. Its AI matching engine scores candidates on amount, date, memo text, and processor reference, so a $3,200.00 bank deposit ties to invoice 1043, and payout po_8821 ties to the sales batch that produced it. Every match comes with a plain English explanation of why the two records belong together, and confident matches are grouped so you can approve them in batches while true exceptions surface on their own. This works the same whether your ledger is QuickBooks, Xero, or a NetSuite reconciliation software workflow. Nothing auto-posts, and a person reviews the exceptions before anything is marked reconciled. The connection is read-only by design, so Reconciler reads your records and never moves money or writes back to your ledger.
What you get
Transaction matching, built for finance teams, bookkeepers and controllers
Matches on four signals
The engine scores amount, date, memo, and processor reference together, so a $3,200.00 deposit ties to invoice 1043 even when the memo is messy or the dates are a day apart.
Explains every match
Each pair carries a plain English reason, like "amount and payout id po_8821 both match this Stripe batch," so you can trust it or reject it in seconds.
Works across your stack
Automated transaction matching runs whether your ledger is QuickBooks, Xero, or NetSuite, and whether payments arrive through Stripe, PayPal, or Square.
Groups the confident ones
High-confidence matches batch together for one-click approval, so your team spends time on the handful of transactions that actually need a human.
How it works
From connected to reconciled in four steps
Connect read-only
Grant Reconciler read-only access to your bank feed, payment processors, and ledger. It reads transactions and never moves money or writes back.
Reconciler matches both sides
The transaction matching software scores every candidate pair on amount, date, memo, and processor reference across both sides of your books.
Review the explanations
See why each pair matched, approve the confident batches, and let genuine exceptions surface on their own for a closer look.
You stay in control
Nothing auto-posts. A person confirms exceptions, and Reconciler sits on top of your existing ledger with no rip-and-replace.
Questions people ask
Transaction matching, answered
What is transaction matching in accounting?
Transaction matching is the process of pairing each record on one side of your books with the entry it belongs to on the other, such as a bank deposit tied to an invoice. Reconciler scores candidates on amount, date, memo text, and processor reference, so a $3,200.00 deposit lands on invoice 1043.
How does automated transaction matching work?
Automated transaction matching works by comparing every transaction on both sides of your books and scoring each possible pair on how well the amount, date, memo, and reference agree. Reconciler groups the confident pairs for batch approval and leaves genuine exceptions for a person to review. Nothing auto-posts.
What is the difference between transaction matching and reconciliation?
Matching is one step inside reconciliation. Matching pairs individual transactions on both sides. Reconciliation is the whole job: match everything that pairs, explain everything left over, and prove the account balance agrees with the second source of record. A matching engine does the first part automatically and narrows the second.
What is financial transaction matching?
Financial transaction matching is pairing records of the same financial event held in two different systems, such as a bank line and the ledger entry behind it, so each one is accounted for exactly once. Reconciler scores each candidate pair on amount, date, memo text and reference, and keeps the reason for every match it makes.
Does transaction matching software work with NetSuite?
Yes. Reconciler runs the same automated transaction matching whether your ledger is NetSuite, QuickBooks, or Xero, and whether payments arrive through Stripe, PayPal, or Square. It sits on top of the ledger you already use, with no rip-and-replace, and connects read-only so it never writes back.
Will automated matching post journal entries for me?
No. Reconciler never posts entries and never moves money. It matches transactions, explains why each pair belongs together, and flags what does not tie out. A person reviews every exception and records any correction in your own ledger, and the connection is read-only by design.
Shopping for the engine rather than the feature? Our guide to transaction matching software covers all eight match shapes, including many-to-one, and which vendors sell matching without a close platform attached.
See your accounts tie out
Connect your bank, processors and ledger read-only and reconcile in a fraction of the time. Reconciler matches transactions, flags what does not add up, and explains every match. It never moves money.