Hubdoc Pricing, Hubdoc Cost and Hubdoc Alternatives for Teams That Need the Books to Reconcile
Hubdoc is a document capture tool. You photograph, upload or email bills, receipts and statements, it reads the supplier, amount, invoice number and due date, and it creates transactions in Xero or QuickBooks Online with the source document attached. Its own US pricing page, read on November 1, 2026, shows a 30 day free trial with no credit card, then $12 a month, with unlimited usage, multiple collaborators and an accountant invite included. Xero lists Smart Document Capture as included on all three US plans, Early at $27 a month, Growing at $59 and Established at $97, and links to Hubdoc terms of use at the bottom of that page, so check which of the two you actually have before you pay for both. What Hubdoc does well is get paper and PDFs into the ledger without retyping. What it does not describe is the step after that: proving that the deposit in the bank, the processor payout and the ledger entry all agree. Reconciler is that step. It connects QuickBooks Online, Xero and NetSuite read-only, reads the bank statement and processor activity next to the ledger, pairs every deposit with the entries behind it, and writes a plain English reason under each match. It posts nothing, so it sits beside Hubdoc rather than replacing it. This page sets Hubdoc published price next to Reconciler and says which job each tool is for.
Read-only · Never moves money
In short
Hubdoc pricing, read on its own US pricing page on November 1, 2026, is a 30 day free trial with no credit card and then $12 a month, with unlimited usage and multiple collaborators. Xero separately lists Smart Document Capture as included on its Early, Growing and Established plans. Hubdoc captures documents. Reconciler proves the ledger, the bank and the processors agree.
Side by side
Reconciler vs Hubdoc
| Capability | Reconciler | Hubdoc |
|---|---|---|
| Extracts data from bills, receipts and statements | No. It reads your ledger, bank and processor activity, not paper | Yes. That is the core product |
| Creates transactions in Xero or QuickBooks Online | No. Read-only, it never posts an entry | Yes, with the source document attached |
| Matches a bank deposit to the sales, fees and refunds inside it | Not described on its pricing page | |
| Reconciles bank activity against the whole general ledger | Not described as a feature | |
| Plain English reason written under every matched pair | Not published as a feature | |
| Flags duplicate or missing entries after capture | Not described as a feature | |
| Ledgers named | QuickBooks Online, Xero and NetSuite on Growth | Xero and QuickBooks Online |
| Meter behind the price | A monthly transaction allowance per plan: 2,000 on Starter, 25,000 on Growth | One flat monthly price with unlimited usage stated |
| Published price you can read without booking a demo | Yes. $29, $89 and $239 per month billed yearly | Yes. $12 a month after the trial |
| Free tier or trial published | No free tier and no trial. Annual billing is half the monthly rate | Yes. 30 days, no credit card |
| Users included | Unlimited users on Growth | Multiple collaborators, accountant access included |
Comparison reflects general product positioning and is provided in good faith. Verify current capabilities with each vendor.
What it costs
Hubdoc pricing vs Reconciler pricing
| How pricing works | Reconciler | Hubdoc |
|---|---|---|
| Entry price | $29 per month billed yearly, $59 month to month, published on our pricing page | $12 a month after a 30 day trial, per its own pricing page |
| Mid tier | Growth, $89 per month billed yearly, connects QuickBooks Online, Xero and NetSuite with 25,000 transactions a month | No tiers published; one plan |
| Top published tier | Scale $239 and Enterprise $599 per month billed yearly | None; accountant and bookkeeper plans are described on a separate page |
| Add-ons | None needed to reconcile; matching and reasons are in every plan | None listed on the pricing page |
| Trial | None. Annual billing is half the monthly rate | 30 days, no credit card |
| What you are actually paying for | Proving the ledger, the bank and every processor agree, with a reason attached to every match | Getting bills and receipts into the ledger without retyping them |
Vendor pricing changes. We only state what each vendor publishes itself, and we do not repeat third-party estimates as fact. Confirm current numbers with Hubdoc before you decide. Reconciler pricing is on our pricing page, and the same check across every tool in the category, including which vendors publish a figure at all, is on our account reconciliation software pricing comparison.
Honest fit
Which one you should actually pick
Pick Hubdoc when
Hubdoc is the better fit, and the cheaper one, when the pain is paper: a stack of supplier bills, receipts from people in the field, or statements someone retypes every month. At $12 a month it solves the capture problem for a small business or a bookkeeper with a few clients, and a Xero customer should first look at the document capture already on their plan. If the documents are the bottleneck, use Hubdoc or the capture Xero includes.
Pick Reconciler when
Reconciler is the better fit when the documents are already in and the books still will not close. The open lines are the ones capture cannot see: a payout that bundles several days of sales net of fees, a card batch covering a dozen invoices, a refund that landed in the next period. Reconciler pairs each deposit with the entries behind it, explains every match, and leaves a short list of true exceptions for a person. Most teams that outgrow spreadsheets at month end run both, one upstream and one downstream.
Questions people ask
Hubdoc alternatives, answered
How much does Hubdoc cost?
Hubdoc pricing, read on its own US pricing page on November 1, 2026, is a 30 day free trial with no credit card and then $12 a month. The page lists unlimited usage, multiple collaborators, mobile apps for Apple and Android, and document download. Accountants and bookkeepers have a separate page, so confirm the figure there if you buy for clients.
Is Hubdoc free with Xero?
Xero lists Smart Document Capture as included on its Early, Growing and Established US plans, and its pricing page links to Hubdoc terms of use. Whether your organization uses Hubdoc itself or Xero capture depends on how it was set up, so check inside your Xero account before you pay for a separate Hubdoc subscription.
Does Hubdoc reconcile bank statements?
Not as a stated feature. Hubdoc reads bills, receipts and statements and creates transactions with the document attached, which gets the data into your ledger. Matching each deposit to the sales, fees and refunds behind it, and proving the ledger agrees with the bank, is the work Reconciler does after capture.
What are the best Hubdoc alternatives?
It depends on the job. For bill and receipt capture, the alternatives are Dext and the capture built into your accounting software. For proving that the bank, the processors and the ledger agree, Reconciler, A2X, Link My Books and Synder cover different parts, and our pages compare each one honestly.
Can I use Hubdoc and reconciliation software together?
Yes, and that is the normal shape. Hubdoc works upstream, turning documents into entries. Reconciliation software works downstream, proving the finished ledger agrees with the bank and your payment processors. Reconciler connects read-only, so it never changes what Hubdoc posts.
Other comparisons
See it on your own accounts
Upload CSV exports from any bank, card or ledger, or connect Mercury, Brex, Stripe, PayPal, Square, QuickBooks Online, Xero or NetSuite read-only. Transparent pricing, and a reconciliation in a fraction of the time. Reconciler matches both sides and explains every match. It never moves money. Decide for yourself.